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Charlotte Legal Secretary

Seeking an Insurance Defense Legal Secretary with 5+ years of experience for our Charlotte office – First Party Property background preferred.  Exceptional verbal and written communication skills are a must.  Must be proficient in Word and Outlook.


  • Set hearings, depositions, mediations, and meetings for attorney
  • Calendar deadlines for discovery, trial, etc.
  • Scan and save all documents and profile into iManage [the Firm’s electronic case management system]
  • Prepare documents for filing with state and federal courts (motions, answers, responses, removals from state to federal court, etc.)
  • Prepare documents such as hearing notices, mediation notices, deposition notices, notices of filing, etc.
  • Process all invoices for subpoenas, document requests, deposition transcripts, etc.
  • Save all email correspondence between attorney, paralegal and opposing counsel
  • Update/Keep track of case list, trial list and closing of files
  • Open new files – run conflict checks, request parties to be added to AIM, and set up new files
  • Communicate with clients, opposing counsel and vendors
  • Handle travel arrangements for attorneys
  • Set up conference room(s) for client meetings and depositions

A great working environment with a comprehensive benefits package. Salary commensurate with Legal Secretary experience and all candidates must have a stable work history and verifiable references.

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